The HIPAA Keeper™ is an Affordable, Easy-to-Use HIPAA Compliance Online Platform to Help Manage & Meet Your HIPAA Requirements

HIPAA Privacy & Security Rule Policies and Procedures

Proper policies, procedures, and documentation can prevent many HIPAA investigations and costly penalties. The Office for Civil Rights (OCR) makes no exceptions—when they launch an investigation, they review your entire compliance program, not just the specific violation. They examine:

• The policies you had in place before the incident
• How you responded during the incident
• What corrective actions you took afterward
• All your policies and procedures—not just those related to the violation

If you haven’t documented your compliance efforts, the OCR will treat them as if they don’t exist.

At Aris Medical Solutions, we built the HIPAA Keeper™ system to guide you step by step through the entire compliance process. Our platform ensures your policies and procedures align with HIPAA requirements and gives you the flexibility to tailor them to your unique practice.

We also include all required patient and HIPAA documentation. Throughout the process, Aris educates and supports your team, helping you understand each requirement and what actions you must take to stay fully compliant.

HIPAA Risk Management

The Office for Civil Rights (OCR) issues most HIPAA fines because organizations either fail to conduct a risk analysis or ignore known risks without implementing a risk management plan. While random audits do happen, most investigations begin with a patient complaint or data breach.

To protect electronic protected health information (ePHI), organizations must perform a thorough, system-wide risk analysis to uncover potential threats. After identifying risks, they need to develop and document a risk management plan that addresses those threats and safeguards the confidentiality, integrity, and availability of ePHI.

Effective risk management also requires implementing the necessary HIPAA policies and procedures. Many organizations misunderstand key terms in the Security Rule:

• “Required” standards must be implemented exactly as written.
• “Addressable” standards still require action, but allow flexibility in how to meet the requirement.

The Aris HIPAA Keeper™ platform simplifies compliance by automatically generating an annual risk analysis and corresponding risk management plan. As users move through the system, it provides real-time guidance, explains regulatory requirements, and ensures they complete all necessary compliance elements.

HIPAA Compliance Training

Even the strongest network security can’t protect your organization if an untrained employee clicks the wrong link. Hackers actively target small and mid-sized healthcare providers because they know many lack strong cybersecurity defenses. They often send phishing emails that look legitimate to trick employees into clicking malicious links or revealing sensitive information.

Because patient data holds high value, you must train your staff to recognize threats, avoid phishing scams, and respond quickly during a security incident. Education plays a critical role in preventing HIPAA violations and data breaches.

That’s why our HIPAA Keeper™ includes online HIPAA compliance training as part of the monthly service—at no extra cost.

Even if you’re not a current user of our system, you can still access HIPAA training on our training page.